1 | Why this guide matters
PGCET 2025 counselling decides where (and whether) you’ll study MBA or MCA. The Karnataka Examination Authority (KEA) doesn’t give second chances if you miss a slot, so bookmark this timeline and keep the KEA dashboard open in another tab.
2 | Fresh 2025 calendar at a glance
| Stage | What happens | Tentative window* | Where to check live |
|---|---|---|---|
| Result & merit list | Rank card released | Last week of July 2025 | KEA → PGCET 2025 Result Shiksha |
| Document upload & verification | Online upload + physical verification at helpline centres | 1-10 Aug 2025 | KEA portal |
| Option entry window | Fill / reorder college choices | 11-16 Aug 2025 | Option Entry tab |
| Mock allotment | Trial seat to tweak choices | 18 Aug 2025 | Mock Allotment Result |
| Round-1 real allotment | Seat offered; accept/float/exit | 22 Aug 2025 | Seat Allotment – R1 |
| Fee payment & reporting | Pay online, download admission order, report to college | 23-26 Aug 2025 | Fee-Payment tab |
| Extended Round | Fresh option entry for leftover seats | 1-10 Sep 2025 | Extended Round |
| Special / stray-vacancy round | Last-minute mop-up | Mid-/late Sep 2025 | KEA home page |
| Class commencement | Colleges open | Late Sep – early Oct 2025 | Institute notice boards |
*Based on KEA’s 2024–25 schedule; final dates go live with the result notice. Shiksha
3 | Money talk – what you really pay
Good news: KEA no longer collects a separate “counselling fee.”
Reality check: The first-installment you pay after allotment is your tuition + university registration. It varies by college.
| College bucket (PGCET quota) | Typical first-year package | 2-year ball-park |
|---|---|---|
| Govt./University Departments | ₹1.00 L – ₹1.10 L | ₹2.0 L – ₹2.2 L |
| Tier-2 private colleges (e.g., many VTU-affiliated institutes) | ₹1.15 L – ₹1.35 L | ₹2.3 L – ₹2.7 L |
| Bengaluru’s top private B-schools under PGCET | ₹1.40 L – ₹1.50 L | ₹2.8 L – ₹3.0 L |
Example: Angadi Institute of Technology & Management (Belagavi) lists a KEA-approved total of ₹1.17 L for the entire MCA programme, payable in two equal halves. Shiksha
Heads-up:
- Payment is through KEA’s e-payment gateway only (net-banking, UPI, debit card).
- Failure to pay within the window cancels the seat automatically. Shiksha
4 | Step-by-step guide to PGCET 2025 counselling
- Download rank card (late July) and cross-check personal details.
- Online document upload – scan at 300 dpi; avoid shadows.
- Helpline-centre visit – carry originals + 3 self-attested sets.
- Receive secret key for option entry.
- Option entry strategy
- Start with dream colleges, sprinkle safeties every 5-6 choices.
- Use last year’s closing-rank heat-map in our PGCET Result 2025 Rank-Predictor to gauge reach vs safe.
- Mock allotment – tweak list aggressively; it doesn’t lock anything.
- Round-1 allotment – choose one:
- Choice-1 (freeze) – pay & exit counselling.
- Choice-2 (float) – pay, keep seat, still eligible for upward move.
- Choice-3 (exit) – reject and try next round.
- Fee payment – download challan, pay online; receipt updates in 1 hr.
- Report at college with admission order + originals.
- Extended/Stray rounds – log back in if you still want an upgrade.
5 | Live-status tracker (set daily alarms)
| What to watch | Tab name on KEA site | Suggestion |
|---|---|---|
| Draft seat matrix + fee PDFs | Seat Matrix | Refresh at 7 pm until matrix appears |
| Verification slip | Doc Verification | Download & print two copies |
| Allotment result | My Allotments | Usually after 6 pm on result day |
| Fee confirmation | Payment Status | Check 1 hr after paying |
| Admission order | Admission Order | Keep both soft & hard copies |
6 | Document checklist (carry originals + three sets)
- PGCET 2025 hall-ticket & rank card
- SSLC & PUC/10+2 marks cards
- All semester marks cards of degree
- Degree / provisional certificate
- Study Certificate (Class 1-Degree)
- Category / Income / HK / PwD certificates (if applicable)
- Government-issued photo-ID (Aadhaar/Passport/Voter-ID)
- Two passport photos
7 | Frequent slip-ups & quick fixes – PGCET 2025 counselling
| Oops moment | Fallout | Fix |
|---|---|---|
| Didn’t hit Save & Logout after editing options | Server retains old order | Always save before closing tab |
| Blurry cert uploads | Verification rejected | Rescan at 300 dpi, JPEG/PDF < 300 KB |
| Paid after deadline | Seat auto-cancels | Pay instantly via UPI if net-bank fails |
| Went to college without originals | Admission revoked | Originals + KEA admission order mandatory |
8 | After you lock your seat
- Print admission order in colour (two copies).
- Settle remaining tuition at college finance desk.
- Register for Semester-1 – collect academic calendar.
- Join the free Learncrew Telegram community for seniors’ notes, placement tips and hostel hacks.
Final word
PGCET 2025 counselling is a marathon of dates, receipts and logins—but zero chaos if you stick to the checklist above. Keep an eye on the KEA ticker every evening, maintain a folder of PDFs on your phone, and your ₹1-1.5 lakh investment will soon translate into that coveted MBA/MCA ID-card.
Looking for more prep support? Dive into our PGCET resource vault—mock tests, cut-off trackers and query forums updated daily.
Sources
- KEA 2025 result & counselling window (July result, Aug-Oct counselling) Shiksha
- KEA-approved MBA/MCA fee example (₹1.17 L) Shiksha
- Fee-payment timeline notice (no separate counselling fee)
